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Submitted by admin on 18 Dec. 2009
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 INTERNATIONAL LEAGUE OF ANTIQUARIAN BOOKSELLERS

MINUTES

EXTRAORDINARY GENERAL MEETING

Vienna, Austria

Friday 9th October 2009 - 9 am

 

1. President’s Welcome

 

Before officially declaring the meeting open, Adrian Harrington reminds us that during yesterday’s excursion, Vidar Wangsmo’s wife was taken into urgent surgery. He wishes her a speedy recovery. Arnoud Gerits adds that a card signed by all will be sent to her.

Adrian Harrington opens the meeting at 9:10 am. He welcomes the presidents at the extraordinary general meeting and thanks them for coming from afar. He reminds that the agenda includes a vote on the entrance of China and Russia into ILAB.

He then asks those around the table to stand up in turn, and present themselves and their association, which everyone does.

 

2. Presence, apologies, announcement of proxies and establishment of quorum, appointment of scrutineers

Reminder: “Decisions taken at an Extraordinary General Meeting can be validly passed only if they are adopted with a majority in number of the members representing at least two-thirds of the National Associations”

 

Presence

 

a) Committee & other

 

Adrian Harrington, President

Arnoud Gerits, Vice President

Poul Jan Poulsen, Treasurer

Paul Feain, General Secretary

Tom Congalton

Norbert Donhofer

Tsukasa Maeda

Nevine Marchiset, Executive Secretary

Michael Steinbach, Past President

Alain Nicolas, President of Honour

Bob Fleck, President of Honour

Mitsuo Nitta, Member of Honour

Barbara Werner, Website editor

Mariko Yoshida-Karlhuber, Japanese translator

 

b) National Associations

- ANZAAB, Peter Tinslay (1 vote)

- VAO, Michael Stultzman (1 vote)

- CLAM, Eric Speeckaert (1 vote)

- ABAC, Eric Waschke (1 vote)

- ABF, Maria Girsel (1 vote)

- VDA, Eberhard Kostler (2 votes)

- ALAI, Umberto Pregliasco (1 vote)

- ABAJ, M. Sakai (1 vote)

- NVvA, Ton Kok (1 vote)

- AILA, Fernando Gonzalo Pontes (1 vote)

- ABAA, Stuart Bennett (2 votes)

- NABF, Vidar Wangsmo (1 vote)

 

Sub total : 14 votes

 

Absence

 

Ulrich Hobbeling, Committee member, excused

Kay Craddock, President of Honour, excused

Anton Gerits, President of Honour, excused

Keith Fletcher, Member of Honour, excused

Ana Maria Bocayuva de Miranda Jordao (ABLA), excused

Tamas Madera (SACR), excused

Timo Surojegin (SAY), excused

Frédéric Castaing (SLAM), excused

Alan Shelley (ABA), excused

Sun-Kyun Kim (ABAK)

Sigbjorn Ryo (SVAF), excused

Alain Moirandat (VEBUKU), excused

 

Proxies

 

Frédéric Castaing (SLAM) has given his proxy to Alain Nicolas (2 votes)

Alain Moirandat (VEBUKU) has given his proxy to Marcus Benz (1 vote)

Alan Shelley (ABA) has given his proxy to   Eric Waschke (2 votes)

Timo Surojegin (SAY) has given his proxy to  Vidar Wangsmo  (1 vote)

Sigbjorn Ryo (SVAF) has given his proxy to Vidar Wangsmo(1 vote)

 

Sub total: 7 votes

 

Total number of votes: 14 + 7  =    21 votes

 

The quorum is reached, and a proposal will be adopted if it reaches  14 votes.

 

Michael Steinbach & Bob Fleck are appointed as scrutineers.

 

3. Modification of the By-laws 

 

- A -

Move clause 18/i :

18. The Ordinary General Meeting has in particular the following functions:

i) Approval of new members.`

to paragraph 14 :

14. The Extraordinary General Meeting is empowered to pass the following decisions

iiii) Approval of new members

 

The proposal is seconded by Ton Kok.

Adrian Harrington explains that this proposal is a tidying up operation of the by-laws.

There are no questions, the assembly proceeds with the vote.

In favour: 21

Against: 0

Abstentions: 0

The proposal is carried.

 

- B -

Replace the following sentence from clause II/9 of the By-laws:

The Committee may grant provisional membership subject to subsequent ratification by the Extraordinary General Meeting.

with:

Membership is granted by the Extraordinary General Meeting. However, in some cases, the Committee may grant provisional membership subject to subsequent ratification by the Extraordinary General Meeting.

 

The proposal is seconded by Eric Waschke.

Adrian Harrington explains that the committee felt that due to the number of issues which cropped up with the recent applications for membership, it preferred to get the presidents involved at an early stage. It gives the future committees more flexibility, which can turn out to be very useful.

There are no questions, the assembly proceeds with the vote.

 

In favour: 21

Against: 0

Abstentions: 0

 

The proposal is adopted.

 

- C -

Voting Procedure

The committee suggests the adoption of the following proposal:

The committee may require from time to time that the presidents vote electronically or through any other means on certain matters, prior to the presidents meetings. For a proposal to be adopted, a positive vote of at least half the total membership is required. In this regard, the national associations are entitled to (i) one vote if they have fewer than 150 members or (ii) two votes if they have 150 members or more. No proxy vote is authorized. In the event the proposal is adopted, it will be ratified at the following General Meeting.

 

If this proposal is adopted, it shall be added to the by-laws as a second paragraph after the following clause IV/20:

20. Voting for elections and proposals shall be by show of hands, unless the President or one or more of the national associations request a secret vote. Two scrutineers are to be appointed to count the votes.

 

 

The proposal is seconded by Peter Tinslay.

Adrian Harrington explains that internet didn’t exist when the by-laws were created.

Stuart Bennett suggests, for the sake of clarity and to make sure that the elimination of proxy voting would not apply to all voting, but just electronic, to add “to be adopted by this means” after “for a proposal to be adopted”. Umberto Pregliasco asks whether it means that someone can vote electronically without coming to a meeting. The answer is no.

Vidar Wangsmo thinks it is a very good idea, because otherwise it may mean that we have to wait a whole year before adopting decisions.

Bob Fleck explains that if a motion is not on an agenda, it cannot be discussed unless all the presidents agree to discuss it. And then we need to wait a whole other year. So this will allow the committee to act faster and more efficiently.

There are no further comments, and the following wording of the motion is put to the vote:

 

The committee may require from time to time that the presidents vote electronically or through any other means on certain matters, prior to the presidents meetings. For a proposal to be adopted by this means, a positive vote of at least half the total membership is required. In this regard, the national associations are entitled to (i) one vote if they have fewer than 150 members or (ii) two votes if they have 150 members or more. No proxy vote is authorized. In the event the proposal is adopted, it will be ratified at the following General Meeting.

 

In favour: 21

Against: 0

Abstention: 0

 

The proposal is carried.

 

4. New Members

 

- A -

Admission of the Chinese Association, the Antiquarian Booksellers’ Association of the People’s Republic of China (ABAPRC), as a member of ILAB

 

The proposal is moved by Peter Tinslay and seconded by Mr. Sakai

 

Mr. Sakai makes the following statement:

“I fully support this motion. Needless to say, China, as with Korea, is one of Asia’s principal members, and is an important neighboring country to Japan. Also, apart from the Papyrus, it may be called the birthplace of the “biblio” culture, with its invention of paper production in the 2nd century, and long before the printing technologies of Gutenberg, the establishment and global spread of printing itself in the 9th century.

In view of such, the participation of China in ILAB is a very natural event and we warmly welcome this participation.

I wish that, in full compliance to international guidelines, China, as a member of ILAB, will deepen mutual understandings through books and contribute to the development of culture and peace throughout the world.

Lastly, I would like to express my gratitude to the efforts of Mitsuo and Paul toward China’s participation.”

 

A discussion follows during which most of the presidents say that this is a historic occasion. Alain Nicolas reminds the others about the original founding purpose of the League in 1948, to foster good will and good relations, and he thinks that in the light of this purpose, the proposal to admit China and Russia into the League is excellent and it has his full approval. He sees it as important further step towards the original motives which founded the League.  The presidents also express their thanks to Paul Feain and Mitsuo Nitta for the hard work they put into this matter.

As there are no further comments, the meeting proceeds with the vote.

 

In favour: 21

Against: 0

Abstention: 0

 

The proposal is carried. A round of applause welcomes this news.

 

 

- B -

Admission of FAB (Forum Antikvarov Bukinistov (Russia)) as a member of ILAB.

 

The motion is proposed by Norbert Donhofer and seconded by Eric Waschke.

A discussion follows during which Adrian Harrington adds that Eric Waschke has done a tremendous amount of work for ILAB, including visits and encounters with the dealers in Moscow. He and Norbert Donhofer went there this year and gave talks at the University of printing and met with several dealers. The Committee is firmly behind this proposal. The Russian association have only 6 members now, but they have great growth potential. There are also dealers in Ukraine and in Georgia who could either join or form their own associations. It’s a brand new association, they have been encouraged to start small before expanding, which they can do very quickly especially if they become an ILAB member. There are at least 15 Russian dealers working at an ILAB equivalent.

Eric Washke adds that Russia, up to the Revolution, had dealers who were very well integrated in the European market. This is in fact a resumption of what already existed.

Peter Tinslay wants to express his appreciation at what Eric has done. He hopes he will continue his work.

Adrian Harrington echoes that feeling and adds that Eric guided the committee through this wonderfully.

He adds that the name Russia cannot be used by an organisation without going into a lot of bureaucracy. This is why the name Russia is in brackets.

 

There are no further comments, the meeting proceeds with the vote.

In favour : 21

Against : 0

Abstention : 0

 

The proposal is carried. A round of applause welcomes this news.

 

Adrian Harrington thanks everyone and says that it is a historic moment. He reminds that the delegations will attend as observers as the meeting concerns the preceding  year.

 

A coffee break is observed until the delegations arrive.

 

When they arrive at 10 :30, they are welcomed with applause. Adrian Harrington presents each member of both delegations and tells them that they have been unanimously elected to the ILAB. They are saluted in turn and take their seats around the table.

 

Adrian Harrington closes the Extraordinary General Meeting at 10:35 am.

Minutes EGM
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